Quick answers to questions on parliamentary procedure

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Agenda (1) Boards (2) bylaws (2) Debate (2) Elections (4) Minutes (3) Officers (3) Presiding (1) Quorum (1) Voting (3)

Monday, July 5, 2010

Transition for Newly Elected Boards

Our property owner's association has just elected a new board of directors, and the directors are to elect the officers (president, vp, secretary, treasurer). When the new board members went to set up a time and place for their first meeting, the outgoing president, who is not on the new board, told them he would call the meeting and tell them when and where it would be. His agenda shows he intends to conduct the election of the officers for the new board. Is any of this correct? What is proper procedure for transition between outgoing and incoming boards?

The answers will depend primarily on the procedures laid out in your organization's bylaws.  To the extent that the bylaws state how the transition and election should take place, those procedures must be followed.  It may well be that your organization has a tradition where the outgoing president calls the new board to meet and conduct the election.  If so, this tradition should not be contrary to the bylaws.

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